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Feature · Schedule H1 Register

Schedule H1 Register Software for Pharmacies

Every Schedule H1 drug you bill is written to a separate, tamper-evident register at the moment of sale — so the register is never behind, never missing a page and always ready for the Drug Inspector.

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Schedule H1 drug register in PharmaBill with date, patient, phone, address, drug, quantity, prescribing doctor, dispensing pharmacist and invoice number
Schedule H1 register: patient, drug, quantity, prescribing doctor, dispensing pharmacist and invoice — written at billing time. Tap to enlarge.

What the Rules Require

Drugs and Cosmetics Rules, 1945 — Schedule H1.

  • Every supply of a Schedule H1 drug must be recorded in a separate register at the time of supply.
  • The record must show the name and address of the prescriber, the name of the patient, the name of the drug and the quantity supplied.
  • The register must be kept for three years and be open for inspection.
  • H1 drugs may only be sold against the prescription of a registered medical practitioner. Packs carry the Rx symbol in red and a boxed "Schedule H1 Drug — Warning".
  • The list covers third- and fourth-generation cephalosporins, carbapenems, several anti-TB drugs and habit-forming drugs such as certain benzodiazepines and opioid analgesics — always check the current notified list.

How PharmaBill Keeps the Register for You

The register is a by-product of billing, not a second job.

  1. Mark H1 items once in the item master (schedule classification H, H1 or X).
  2. Billing is gated: an H1 line cannot be billed without the prescribing doctor (F9, with registration number) and a registered-pharmacist login.
  3. The entry writes itself — date and time, patient, doctor, drug, batch, quantity, invoice number and dispensing pharmacist.
  4. Attach the prescription photo to the invoice for dispute and audit protection.
  5. Append-only and tamper-evident: entries cannot be edited or deleted; corrections are new, dated entries.
  6. Print or export any date range in seconds — Reports → Schedule H1 Register.
Drug and item master in PharmaBill with HSN code, GST rate, schedule (H, H1) and pack size for each medicine
Mark each medicine’s schedule (H, H1, X) once in the item master — billing does the rest. Tap to enlarge.

Register Columns — Legal Minimum vs What PharmaBill Records

More than the minimum, because inspectors ask follow-up questions.

ColumnRequired by the RulesRecorded by PharmaBill
Prescriber name and addressYesYes — doctor master with registration number
Patient nameYesYes
Drug name and quantity suppliedYesYes
Date and time of supplyAt the time of supplyYes — automatic timestamp
Batch number and expiryGood practiceYes — from the FEFO batch billed
Invoice numberGood practiceYes — links the entry to the sale
Dispensing pharmacistGood practiceYes — from the pharmacist login

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15–30 minutes on a call. We'll walk through this exact workflow with your data scenario.

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Audit Day in Five Minutes

What to have ready when the Drug Inspector walks in.

  1. Print the H1 register for the period asked (or the last 3 years).
  2. Show one entry end to end: register line → invoice → prescription photo → batch purchase record.
  3. Run a batch traceability report for any H1 batch — every patient who received it.
  4. Keep your drug licence and pharmacist registration displayed and current.

Full checklist: What documents does a Drug Inspector check? · Format guide: Schedule H1 register format and rules.

Drug recall traceability in PharmaBill: one batch number traced to every invoice, customer and phone number that received it
Recall traceability: one batch number traced to every invoice and customer that received it. Tap to enlarge.

Schedule H, H1 and X — the Difference

Prescription rules apply to all three; the separate register is specific to H1 (and X).

  • Schedule H: prescription-only; the supply must be recorded with prescriber and patient details (a prescription register, or sale bills that carry those details).
  • Schedule H1: prescription-only plus a separate H1 register kept for three years.
  • Schedule X: the strictest — prescription in duplicate, a copy retained by the chemist and a separate record of supply. Check the licence conditions for your premises.

Frequently Asked Questions

Three years, open for inspection. PharmaBill keeps every entry and can print any date range.

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