How to create a Purchase Order (PO)
POs plan your purchases and convert to GRN in one click when goods arrive.
Step by Step
- Go to Purchases → Purchase Orders → New.
- Select the supplier and add items with expected quantities.
- Send/print the PO for the distributor.
- On delivery: open the PO → Convert to GRN. Nothing is re-typed.
Why Use Purchase Orders
- You order what you actually need, based on reorder levels, not on a sales rep’s scheme.
- When the goods arrive, the PO converts into a GRN — nothing is typed twice.
- You can see which orders are still open and which distributors deliver late.
Purchase orders are part of the Pro, Lifetime, Clinic and Hospital plans.
Tip: start from the low-stock list. Items below reorder level are the ones to put on the next order.
FAQ
- What if the distributor sends fewer units than ordered? Receive what arrived; the rest stays pending on the PO until it is delivered or closed.
- Can I send the PO to the distributor? Yes. Print it or save it as a PDF and send it on WhatsApp or email.
Tip: still stuck? Message us on WhatsApp with a screenshot — most issues are solved in under 10 minutes.